i) Job Title: Procurement Officer
Reports to: Manager Procurement
Directly Supervises: Procurement Assistant
Directorate: Procurement and Business Development
The Main Job Purpose:
To procure goods / services on behalf of JMS and manage procurement processes in an
effective, efficient and transparent manner while providing the best overall value to JMS and
maintain positive supplier relations.
Key duties and responsibilities
1) Do sourcing for Goods and Services by checking prequalified supplier list for suppliers
that can provide items in question4
2) Check the NDA register and any other references for possible sources
3) Evaluate the quotations and choose the most appropriate supplier, considering Price,
lead time, availability, etc.
4) Request for sample of item in question (if necessary), complete sample tracking form
and forward both sample and form to the Quality Assurance for verification against
specifications.
5) Procure items following procedure once the sample has been approved and implement
JMS ordering procedure & Order Management Framework:
6) Generate purchase orders from the Purchase Requisition Report, Periodic planner log
report and release them for authorization.
7) Process NDA for foreign orders and deliver purchase order to supplier Upon receiving
NDA permission to import.
8) Forward documents to accounts to prepare payment for pre-payment orders and process
insurance documents for the order.
9) Follow-up with clearing agent for speedy customs clearance and notify the receiving
department.
10) Handle queries pertaining to the shipment (with Supplier, clearing agent, NDA,
Receiving & Quality Assurance departments) till goods are ready for sale in IFS, In case
of narcotics, return to NDA with accompanying letter
11) Carry out supplier visits to discuss win-win situations and participate in supplier audits.
12) Implement Supplier relationship and Contract Management Frameworks and maintain
an up-dated data bank of standard contract forms after preparing contracts and have
them approved.
13) Submit reports like daily status on stock outs, weekly performance report to line
manager as per standard procurement reporting
14) Implement the JMS computerized procurement plan in IFS in line with the JMS
procurement guidelines.
Person Specifications
a. Qualifications
•Bachelor of any of the following Pharmacy, Nursing, OR Medicine
•Professional Qualifications: CIPS is an added advantage
b. Experience
•Two years of relevant working experience in a related position in a busy business
environment.
c. General Competencies & Knowledge:
•Forecasting & Quantifications
•Multi-tasking & self-motivated
•Strong interpersonal and communication skills
•Analytical & details oriented
•Computer skills (MS office, IFS, other RP Applications
Please address your applications to:
The Manager Human Resources & Administration
Joint Medical Store
P.O. Box 4501
Kampala
NB
Working knowledge of the region and local languages is required for candidates
applying for positions at Gulu branch.
Submission of Applications
Only qualified candidates who meet all the above requirements are invited to submit
applications, resume, copies of academic certificates, testimonials and three referees (who are
not relatives) with their day time telephone contacts using the links below.
Procurement Officer: https://forms.gle/Pqbf8oAEqzapUuXN6
Only Applications submitted online will be accepted.
Only short-listed candidates will be contacted.
Closing date for applications is Friday, 26th July 2024 at 5:00pm.
You may visit JMS website at www.jms.co.ug for the job’s additional details.
