Vacancy title: Procurement Officer
Jobs at: Infectious Diseases Institute
Deadline of this Job:
Monday, November 11 2024
Duty Station:
Within Uganda , Kampala, East Africa
Summary
JOB DETAILS:
General Summary
The Procurement Officer shall provide procurement support in all IDI procurement functions including both local and international purchases, covering a range of requirements from medical drugs, laboratory equipment and supplies, office supplies; IT related requirements, renovations, and service agreements among others.
Key Responsibilities
Responsibilities:
• Support in the preparation of specifications, terms of reference & statement of requirements in liaison with user departments.
• Preparing and issuing Request for quotations or Request for Proposals
• Initiate the evaluation of quotes and responses to bids and make appropriate recommendations to the procurement committee and users.
• In liaise with stores staff, verify the delivered items for completeness of requested quantities and compliance with quality specifications.
• Ensure safe custody and systematic filing of purchase orders, agreements and all relevant records.
• Monitors contractor/vendor performance to ensure compliance with all terms and conditions.
• Present evaluation reports to the Procurement Committee for consideration and award.
Take minutes of the procurement committee and secure approvals from respective approving authorities for the needs handled.
• Prepare Purchase orders and agreements for the respective suppliers/providers using the available ERPs.
• Work with the IDI managers and staff as part of an effective and collegial team to achieve IDI goals and objectives
• In Liaison with the finance team, follow up vendor invoices to ensure timely payment.
• Carry out any other assignments as may be allocated by the supervisor.
Academic Qualifications
• Bachelors Degree of procurement and Supplies management or an equivalent from a recognized Institution.
• CIPS qualification, Level 5 minimum.
Person Specification
• Should have good interpersonal skills
• Strong written and verbal communication skills
• Problem solving skills
• Ability to work in a busy environment and under minimum supervision
• Computer skills in MS office and Navision ERP shall be an added advantage
Job Experience: No Requirements
Work Hours: 8
Experience in Months:
Level of Education: Bachelor Degree
Job application procedure https://idi.mak.ac.ug/opportunities/home/selected_job/146
